Being assigned to search for the perfect venue for your corporate event can be a daunting task, with the pressure of getting everything flowing smoothly and ensuring the satisfaction of attendees. There are so many options when it comes to event halls, ballrooms, or function rooms in Singapore, but finding the perfect place for your event should boil down to all these important factors:
Before anything else, a budget must be set for you to have a basic idea on how much you will be able to allocate for renting out the venue, as well as for other necessities such as food, drinks, décor, giveaways, or guest accommodations. If you have found a venue that is a perfect fit for your event but is a little over the budget, do not hesitate to negotiate for better terms. If you have flexible dates, some event venues in Singapore may offer lower rates on certain days of the week depending on the availability, so it’s best to ask them which days are available for you to fill in.
The theme of your event should appropriately match the ambiance of the event venue. For instance, if you are hosting a tech conference, then a rustic ballroom wouldn’t work. You could ask the property for photos or videos of certain events that they hosted for you to picture what your own event would look like.
To get more value out of your investment, look for a place that has everything you need for the event. The fundamentals in a venue for corporate events in Singapore include audio-visual equipment, microphones, projectors, high-quality speakers, lighting, and a stage. It would be great if they could also provide the chairs, tables, linens, and drapery that would match the theme of your corporate event.
Unless it’s a retreat that requires attendees to disconnect from the real world and unwind, make sure that the venue has WiFi or Internet connectivity for the obvious reason of conveniently accessing whatever it is they need online during the event.
The staff can make or break an event. Upon scouting around for the perfect venue, check if the staff at the property is efficient, professional, reliable, and easy to work with. It would be best to search for reviews or ask for references to know how they performed for their past clients.
The location of the venue is paramount to make sure that guests won’t have a hard time coming to the event, as well as maximising event attendance. If your venue is a bit challenging to get to, make sure you have special transportation or shuttle arrangements, as well as ample parking spots. In some cases, you can also opt to get nearby accommodations for your guests so that they don’t have to travel far to get to your event.
Food and Beverage
Providers of private event venue Singapore usually offer food and beverage facilities for the client’s convenience. However, you could ask them if they allow bringing in other caterers of your choice. You will definitely be having a variety of guests with different backgrounds, so it’s always best to be thoughtful and ask your food caterer if they can accommodate special diets or recipes for food allergies. Also, discuss with your caterer on how they can manage any additional last minute food orders should the need arise.
These are all priorities, not options, to make your event more enjoyable and convenient for all your attendees. The venue is the most important aspect of your event, so make sure you plan ahead properly and weigh your options carefully to be able to land the perfect spot for your event!